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Facilities Manager

The Providence Country Day School seeks to hire a Facilities Manager who will work collaboratively with school leadership to maintain the enduring beauty of the rapidly expanding PCD campus. The Facilities Manager plays a key role in overseeing the planning, development, and daily management of the school’s physical plant, maintaining a campus environment that supports the school’s mission, values, and long-term goals. This position oversees all aspects of the physical plant, including maintenance, custodial services, groundskeeping, fleet management, and the facilities budget. The Manager works collaboratively to align operational priorities with the academic calendar and the evolving needs of the school community. The ideal candidate brings both hands-on expertise and a systems-level administrative and budgetary view, ensuring that all campus operations reflect the school’s commitment to environmental stewardship, safety, and excellence.
Duties and Responsibilities:
Facilities Management:
  • Oversee the maintenance, repair, and improvement of all school buildings, grounds, and infrastructure by either coordinating with outside vendors or providing the skillset to complete the work
  • Manage the repair of all building systems including HVAC, electrical, plumbing, security and safety systems and contract out all necessary repair work, when needed
  • Work in close partnership with the Director of Finance and Operations to envision and advance a campus environment that aligns with the school’s mission and future goals as well as its operating and capital improvements budget
  • Develop and implement preventative maintenance schedules and collaborate with the Director of Finance and Operations to forecast long-term capital improvement plans
  • Supervise the daily duties and tasks of the maintenance team and conduct annual performance reviews of their team during the summer
  • Maintain and manage preventative maintenance records, vendor files and plant files (to include but not limited to air conditioning/heating units, back flow valves, fire extinguishers, elevators and appliances)
  • Maintain an inventory of essential equipment, supplies and replacement parts to ensure smooth operations
  • Manage relationships with external contractors and vendors to ensure timely, high-quality service
  • Maintain accurate records for inspections, permits, warranties, and safety certifications
  • Act as primary point of contact 24/7 on all security and fire alarms
  • Ensure student safety as it pertains to traffic patterns, pedestrian traffic and emergency drills
Other duties as assigned to ensure all campus facilities and grounds are maintained in optimal condition 
Qualifications:
  • Bachelor’s Degree preferred
  • Minimum of five (5) years prior facilities, maintenance, and/or project management experience with significant knowledge in the following areas: mechanical, plumbing, electrical, HVAC systems and controls, carpentry and construction
  • Working knowledge of all building and safety codes from government agencies having jurisdiction, hands-on experience in multiple maintenance disciplines, including boiler systems, electrical, plumbing and general carpentry
  • Technical work experience, with experience in an education setting preferred
  • Knowledge of budget preparation and control and the ability to work within budget constraints
  • Personnel management skills and contractor management experience with aptitude to judge quality of performance in all major technical trades
  • Customer and team focused: Ability to engage collaboratively and diplomatically with stakeholders and team members
  • Ability to solve problems in a practical and efficient way
  • Strong organizational skills, attention to detail, and demonstrated ability to manage multiple projects simultaneously and adapt to changing priorities
Working Conditions:
  • Full-time, on-site role with availability for after-hours emergencies
  • May work in an office, classroom, or outdoor environment with moderate to loud noise levels, cold and/or hot temperature conditions, inclement weather conditions, mechanical and/or electrical hazards, cleaning agents and chemicals, fumes, dust, and odors, and may be exposed to blood and bodily fluids while performing cleaning duties
 Physical Requirements:
  • Strength and stamina to perform medium to heavy physical work; to lift, carry, push, and pull materials and objects averaging a weight of 50 pounds or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff
  • Ability to climb ladders, and occasionally work from heights
  • Vision to inspect assigned work areas and to read printed materials
  • Standing and walking for extended periods of time
Candidates of color, members of the LGBTQ+ community, and bilingual candidates are encouraged to apply.
Interested candidates should submit a resume, cover letter, and three references to Diane Palazzo, Assistant to the Head of School, at palazzo@providencecountryday.org. Only those candidates selected for interviews are contacted. Please do not reach out to the School for status updates on your application submission. Successful candidates must pass a federal and state background check.
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